Section A: Strategic Issues
Item A1: Recap of progress on mega-issues; discussion of upcoming year
After a brief recap, the AMC and those members of the audience present were guided on how we would go about identifying some of the larger issues that are facing American Mensa. Those members present wrote Post-It notes with specific open-ended questions and placed them into the following categories: membership, governance, leadership development, public awareness, finance, and other. These would then be handed to the next AMC as recommendations for the larger issues to be addressed by the next AMC.
A similar exercise was undertaken by just the AMC members regarding things that the AMC as an entity and/or AML should stop doing organizationally. This list will also be forwarded on to the next AMC.
Item A2: Discussion of Strategic Dashboard
There was a brief recap of what items were available for viewing on the Dashboard on the AML website. Additional items that people would like included in some manner would relate to leadership as well as more granularity regarding demographics, if possible. The lack of financial information was noted. In order to put financial information in a Dashboard format, the AMC needs to direct the National Office on what the specific goals are so that they can be properly represented. For example, one of AMC's goals is to maintain a strong financial position; what does that mean numerically to put on the Dashboard? What number would be the benchmark where the members can see if we have met, exceeded, or fallen short of that generic goal on financial strength? Several other items of comparison were discussed.
Section B: Review and Adjustment to Strategy
Item B1: Budget approval
After some Q&A, the budget was approved as presented with no changes. 20-0-0-1 (RUDOLPH not voting)
Item B2 and B3: Finance and Audit Committee motions. No motions were submitted for these placeholders. Instead, there was a discussion item related to a proposed change to the investment policy. The committee distributed a policy proposal from our financial advisors (Frost Bank) regarding investing in equities, in order to grow our principal (as opposed to grow income). Suggestions were taken as to what changes should be made to the proposal to send back to Frost. This information will be placed into a motion to be submitted for the July AMC meeting.
Section C: Policy Determination
Item C1: Electronic signatures for bylaw referenda petitions.
After brief Q&A, this motion was approved. 20-0-0-1 (RUDOLPH not voting)
Item C2: Standardization of group mailings
After brief recap and Q&A, this motion was approved. 19-0-0-2 (RUDOLPH not voting; BEVARD not present)
Item C4: Executive Session (taken up out of order)
As Item C2 was finished at 12 noon, the AMC broke for lunch and moved up the Executive Session to occur immediately after lunch. The AMC discussed award and volunteer personnel matters. AMC meeting resume at approximately 1:45pm.
Item C3: Information and Privacy Policy
After Item C3a was approved to be separated out from this item, the remainder of this motion was approved without further changes. 20-0-0-1 (RUDOLPH not voting)
Item C3a: Motion to divide Item C3
This motion removed a portion of the originally submitted Item C3 so that it could be considered separately. Approved. 19-1-0-1 (NORRIS against; RUDOLPH not voting)
Item C3b: Electronic delivery of local group newsletters
The item removed according to Item C3a was considered. Below is the finalized wording after several amendments were made:
"As of September 1, 2011, electronic delivery is the default release for members to receive Local Group newsletters. Members may, via their online profile or by contacting the National Office, select print delivery of their group newsletters. Members who do not have email addresses on file, who do not release their emails within the organization, or who select to receive print communications via their profile will receive print communications."
Motion approved. 14-5-1-1 (REIGER, SANFORD, BURG, MARK, and DAHL against; POIRIER abstain; RUDOLPH not voting)
Item C5: Deadline for electronic receipt of items (moved into Consent Agenda as Item D3)
Item C6: Policy and Guidelines for Administrators of Internet Communication Services (moved into Consent Agenda as Item D4)
Section D: Routine Business
Items D1 - D4 Consent agenda
Item D1: Approval of consent agenda
Item D2: Receive Reports of Officers and Committees
Item D3: Deadline for Electronic Receipt of Items (previously Item C5)
Item D4: Policy and Guidelines for Administrators of Internet Communication Services (previously Item C6)
Approved 20-0-0-1 (RUDOLPH not voting).
Item D5: Presentation regarding redesign of AML website
Howard PRINCE demonstrated the new features of the AML website, primarily focused on new navigation.
Section E: Conclusion
Adjourned 4:10pm
These may be a bit longer than is probably optimal, now that I look at them again. The one thing which, on second thought, probably shouldn't be included in the mini-minutes is the vote count and list of names of who voted which way. Given that errors are certainly possible, it's probably best to hold off on those items until the fully approved minutes. (That's not to say that if the question is asked how certain people voted that it couldn't be answered per one's notes and recollection.)
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